Personal Data Disclosure

Disclosure of Personal Data to Immigration Officials
Date
Implemented:

9/1/2025 Date Reviewed/

Revised: 8/20/2025

Reviewed/
Revised By:

Hover Leadership
Team

Policy:
This policy was developed to comply with Colorado Senate Bill 25-276, entitled
“Concerning Measures to Prevent the Violation of the Civil Rights of Persons in Colorado
Based on Immigration Status” (the “Act”), which was passed by the Colorado General
Assembly on May 7, 2025, and was signed by the Governor on May 23, 2025. The Act
prohibits local and state law enforcement personnel from sharing personal data with federal

immigration authorities and restricts federal immigration agents from operating in non-
public areas of government buildings, jails, and schools without a valid warrant.

Procedure:
1. Except as required by federal or state law, as necessary to perform duties, or to
verify a resident’s eligibility for a government-funded program (if verification is a
necessary condition of government funding or participation), facility personnel will
not collect the following information about a resident or the resident’s relative,
guardian, conservator, power of attorney, or other legally responsible party:
a. Place of birth;
b. Immigration or citizenship status; and
c. Information from passports, resident cards, alien registration cards, or
employment authorization documents.

2. The facility will designate a responsible employee to be notified if federal
immigration authorities request access to information or the facility, property, or
grounds.
3. Upon entrance to the facility by a federal immigration officer, facility personnel will
request identification, verbal statement of purpose, and a valid request for
information.
a. The facility representative will retain a copy of the identification and contact
information of federal immigration authorities, as well as the valid request for
information.
b. Valid requests for information for the purpose of investigating for,
participating in, cooperating with, or assisting in federal immigration
enforcement may include and are limited to:
i. A subpoena issued by a federal judge or federal magistrate;
ii. An order issued by a federal judge or federal magistrate;
iii. A warrant issued by a federal judge or federal magistrate;
iv. The consent of the resident; or
v. The consent of the resident’s guardian, conservator, power of attorney,
or other legally responsible party.

Policy Disclosure of Personal Data to Immigration Officials,

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4. If the federal immigration officer fails to provide identification and a valid request
for information, facility personnel will advise the officer that no personal
information will be provided and he/she is to leave the premises.
5. Upon presentation of identification and a valid request for information, facility
personnel may:
a. Provide copies or viewing of documentation containing personal identifying
information about a resident or the resident’s relative, guardian, conservator,
power of attorney, or other legally responsible party;
b. If needed, provide access, to a part of the facility, property, or grounds that is
not accessible to the public;

6. Facility personnel will notify the resident and/or their relative, guardian,
conservator, power of attorney, or other legally responsible party of the request for
access to information as soon as possible in writing or verbally. A copy of this notice
or documentation of the verbal notification will be documented and retained in the
resident's record.